A. The council shall establish the standard unit cost of copying city records under this chapter. The fee for copying a city record may not exceed the standard unit cost.

B. A deposit or prepayment for the record may be required in advance of the search and the fee for the record must be paid in full before the record is disclosed.

C. If the personnel time required to provide city records for one (1) requester or the agent of a requester in a calendar month exceeds five (5) person-hours, the requester shall pay the city agency for the personnel costs required during the month to complete the search and copying tasks. The personnel costs may not exceed the actual salary and benefit costs for the personnel time required to perform the search and copying tasks. The requester shall pay a deposit to the city agency before the search is performed and shall pay the fee in full before the records are disclosed.

D. A city agency may reduce or waive a fee when the city agency determines that the reduction or waiver is in the public interest. Fee reductions and waivers shall be uniformly applied among persons who are similarly situated. A city agency may waive a fee of five dollars ($5) or less if the fee is less than the cost to the city agency to arrange for payment. [Ord. 16-10 § 2.]